Click on the Archive this folder and sub-folder option. Here, enter a date under the Archive Items Older than field. You have an option to create multiple. Click OK and the process will be completed. Select the File tab and click on the Clean up Tools option. From there, choose the Archive button. Select the Archive this folder and all sub-folders option. Click on the folder you want to archive and any sub-folder that you select will be included in the manual archive.
Now, under the Archive Items Older than field, you have to enter a date from which you want to archive the data. Choose Browse for a new location of the files that will be saved after you have completed the process on how to archive emails in Outlook Navigate for the file you want to archive or enter the name for it.
The location of the resultant files will appear in the Archive file box. AutoArchive option is turned on, by default, and archives the older emails to a location at specific intervals.
You can archive one or more selected messages by clicking the Backspacekey. If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key. Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message.
When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality. Important Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly. Before you modify it, back up the registry for restoration in case problems occur.
Your Archivefolder is in the folder list. By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox. If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Your search box will now search only the Archive folder.
Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. The next question would be how to transfer Outlook files to new computer.
This is the second step, and it requires importing of the exported data to a new PC. To do that, it is recommended to use a Flash Drive to move an exported.
After that, a user needs to launch Outlook on a new device. When Import and Export Wizard window appears, a user should click Import from another program or file.
Then, it is time to select a file that was exported and saved in the previous step. There will be a list of options on how to import files. It is preferable to choose to replace duplicates with items imported as it will be the answer to how to merge Outlook archive files. Then, a user should click Next. If a program asks to enter a password, a user should use one that was created on the previous PC. After clicking Finish, the process of transferring archive files to a new computer will be complete.
Alternatively user may open PST file in Outlook instead of importing it. Then select the PST file to open and confirm opening. The PST file will appear in the list of folders as second or third storage depending on the amount of connected PST files.
Another important step is to expand the Outlook folder tree of the new opened PST file. To do this, user have to click to the rectangle symbol before the PST store name.
If you need to transfer a single or several Outlook items from old to a new PC, you may do the following:. To make these imported emails and other items appear correctly, you have to drag them into the folder of similar type like it was at old PC. The same for Contacts, Calendar, Notes and other Outlook items. As the archive Office Mailbox to PST will totally complete the biggest problem with this method is that user needs to have the Outlook account already installed in their system.
Also, the method that we follow to export Exchange Online to PST Outlook sometimes includes some technical errors or bugs due to which all the data is not exported to PST format. Important Note : Users can also import Outlook data file to Office using this single utility. This option gives this tool an edge over other tools. One of the points that we have covered in the process to export Office to PST file includes user need to have Outlook installation in the system moreover the whole process would take a legitimate amount of time to archive Office Mailbox to PST.
The best Office backup solution will help you to take the backup of the entire account within few mins. The interface of the tool is so attractive and easy to use that clients can easily archive Exchange Online mailboxes.
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